How to send voice messages in Gmail.

 Learn to send voice messages in Gmail.

The Gmail users  might not be aware that you can send voice messages through the platform. Here, we’ll take a look at how to do just that.

Gmail also provides a platform like other social media to send and receive voice messages the way you send text based emails in Gmail.

This provides you with advantages such as increasing the engagement of the recipient, providing them with options such as downloading the voice file, personalizing the messages, playing back the file again, forwarding the file and more.

Now we’ll look into the various steps used to send a voice message in Gmail and also the various tools used for sending voice mail in Gmail.

 Steps involved in sending a Voice mail in Gmail:

  •       Open a Gmail account.
  •       You should have a voice recording function in your system in which you are using your Gmail account.
  •       Set up a voice recorder or voice memos on your Mac or windows system.
  •       To start your recording tap the microphone icon.
  •       Tap on the stop button to stop your recording .
  •       Rename the file when the recording is complete.
  •       Save your file after renaming.
  •       Go to Gmail and click on Compose.
  •       Fill in the required fields and write your message.
  •       Select the voice recording file.
  •       Drag the file and attach the file to the mail.
  •       Then click send. To manually attach the file click on the attachment icon
  •       Click on the audio file
  •       Click on the ‘send’ option

Sending Voice messages using Vocal.

Vocal, a free extension provided by Google which can be used to send voice messages through Gmail. Let’s check out the steps involved in using this service.

  •       Install Vocal
  •       Microphone icon will appear on the toolbar of your new email window.
  •       Click on the microphone icon.
  •       Your browser will ask for permission to use the microphone.
  •       Accept the request.
  •       Three second timers will be displayed on your system screen.
  •       Once the timer hits zero.
  •       Then you can hear a beep sound.
  •       You can start recording your voice message.
  •       The only provided time for the free version of Vocal is 60 seconds.
  •       Click on the stop button once you are done with recording.
  •       Click on Attach and send the file.
  •       If needed, click on cancel or discard to delete the file.

The recorded files are stored on your system locally, not on the server. On the free version 100 voice messages can be sent in a week as an mp3 file. For unlimited services you can use a paid version of the service.

Send voice notes through Reverb.

Reverb is another web service that allows you to send voice recordings through links rather than sending as a downloadable file.

The various steps for using Reverb.

  •       Open a browser.
  •       Search for Reverb.
  •       Click on the Record Here button.
  •       Click on the microphone button on the new tab.
  •       Give permission to the system for using the microphone.
  •       Record your message and click on the microphone button when the recording is done.
  •       Rename your recording and save the file.
  •       Click on the preview button to replay or click on the delete button to delete the file.

 If you are having the link of the voice file from reverb anyone can access the file through that link.

 Sending Voice Messages Using Mote.

Another chrome extension which gives the same service of sending voice mail through Gmail is Mote. Once the extension is added the Mote icon will appear in the send button in Gmail.

The various steps involved in using the Mote:

  •       Open Gmail. Click on compose and click on the Mote icon to start recording.
  •       Click on the Mote icon to stop recording.
  •       Mote card will be added to your mail when the recording is done as an attachment.
  •       Click on the preview to replay it.
  •       To edit or delete the file click on the three dots button and choose the needed option.
  •       Once done click on send.

Recipients can reply to the voice message if their system has the mote installed.

The free version of mote allows you to record the voice for 30 seconds. Paid version of mote is also available.